At its 8th session held from 6 to 12 May 2003, pursuant to Article 10 para. 2 of the Standing Rules on internal organization, the Commission to Preserve National Monuments adopted the
CODE OF CONDUCT
for members and staff of the
Commission to Preserve National Monuments
This document sets forth the rules and principles that members of the Commission, the Executive Officer and staff of the Commission to Preserve National Monuments (hereinafter: members and staff) are required to observe in the course of their work within the jurisdiction of the Commission.
1. Members and staff are responsible for ensuring that their private and professional conduct is of the highest standard while they are performing their duties in the Commission.
2. Members and staff are required to respect the provisions of Annex 8 of the General Framework Agreement for Peace in BiH, the Rules of Procedure of the Commission and other general acts of the Commission.
3. In performing their duties, members and staff are responsible for maintaining impartiality and may not permit their national, ethnic, political or other affiliation or preferences to influence the performance of their duties and obligations within the jurisdiction of the Commission.
4. Members and staff may not accept any directions regarding the performance of their duties in the Commission from governmental bodies or institutions at any level of governance nor from any other natural or juristic person other than the Commission.
5. Members and staff are responsible for avoiding any actions and statements that might hamper the performance of their duties in the Commission or discredit the work of the Commission.
6. Members and staff are responsible for notifying the Commission in writing of any reliable information of failure to implement the decisions of the Commission or of cases when a national monument is endangered or damaged, whether the information was received officially or otherwise.
7. Staff may express their views on the policy and operations of the Commission and on the work of individual members or staff of the Commission solely through institutional channels, i.e. they may express their views at working meetings of the Secretariat of the Commission, which will be minuted, or in writing to the Executive Officer, in direct in writing to members of the Commission. If a staff member has serious objections concerning the policy or operations of the Commission or of members of the Commission, or proposals for their advancement, the Commission will consider them and respond to the author of the remarks and to the Secretariat. In all other cases, the Executive Officer will respond to the remarks in writing. No comments on the work of the Commission or of individual members and staff members other than through institutional channels are permitted.
8. In no circumstances, and particularly not in public, is any adverse comment to be made on decisions adopted by the Commission.
9. All public elucidations of the decisions and operations of the Commission may be given by members of the Commission or, exceptionally, by the Executive Officer, on the authority of the Chairman of the Commission.
10. Until such time as a decision is issued in regard to a particular property, the views of the Commission are confidential unless the Commission decides otherwise.
11. All staff are responsible for notifying the Executive Officer, and the Executive Officer and members of the Commission in turn for notifying other members of the Commission, concerning all official contacts and discussions from a position of responsibility for the affairs of the Commission.
12. Official meetings shall be attended by staff members authorized by the Executive Officer or a member of the Commission. Exceptionally, when conducting on-site inspections, the official part of the inspection and meeting may be attended by a person who is not authorized by the Executive Officer (drivers etc.) if explicitly requested to do so by an authorized staff member (leader of the proceedings).
13. No activities and statements are permitted that could jeopardize the security of the personnel, premises and documentation of the Commission.
14. Officials may not provide information on the work of the Commission or other information that they have acquired in the course of their work other than, exceptionally, when so authorized by a member of the Commission or the Executive Officer.
15. After ceasing to work for the Commission, members and staff may not use the information they have acquired in the course of their work for personal or other ends other than according to the principles on the use of the Commissionís documentation and with reference to the source thereof.
16. Staff are required to respect the authority of members of the Commission and of the Executive Officer.
17. Officials are trusted to protect, management and use the property of the Commission with due care, and may not intentionally cause any loss or damage while using the equipment, vehicles, documents and other resources of the Commission.
18. The Commissionís computers and other equipment may, with the permission of the Executive Officer, be used for the private purposes of members of the Commission and staff (for example, to produce a masterís thesis, prepare for participation in seminars, for professional training, etc.) with the proviso that such activities shall not be performed during working hours and that the user shall reimburse the costs of use of the equipment or replace consumables such as cartridges, paper and the like. No equipment may be used for the needs of third parties.
The use of the equipment and resources of the Commission for any private purposes that may directly lead to material gain (drafting project documentation, technical documentation, reports etc. on the basis of contract or agreement with third parties) is prohibited.
19. The documentation to which members or staff have access in the course of performing their duties is the property of the Commission and may be used for personal purposes only with the approval of the Commission and according to the rules on the use of the Commissionís documentation.
20. Commission staff may not perform tasks for third parties during the prescribed working hours of the Commission, nor any tasks that jeopardize in any way the policy of the Commission or the implementation of decisions of the Commission, or tasks that may directly or indirectly cause damage to or the destruction of cultural property, nor any tasks the performance of which may give rise to a conflict of interests in the light of the work of the Commission.
21.The Commissionís official vehicles may not be used for private purposes other than in exceptional cases with the approval of a member of the Commission or the Executive Officer. The driver of the Commission is responsible in all cases for the official vehicle.
Failure to uphold the rules and principles set forth in Clause I of the Code is a breach of official duty which may be subject to disciplinary proceedings, pursuant to the law.
This Code of Conduct enters into force on the date of its adoption.
Chairman of the Commission